Course Content
Support and facilitate the implementation of a WHSMS
This topic involves supporting and facilitating the implementation of a Workplace Health and Safety Management System (WHSMS). It includes determining the appropriate structure and content of the WHSMS, effective consultation with stakeholders, and gaining their agreement for its implementation.
Develop WHS policy and commitment to a WHSMS
In this topic you'll focus on developing a Workplace Health and Safety (WHS) policy and fostering commitment to a WHS Management System (WHSMS). This includes communicating policy and commitment requirements, conducting an initial WHS review, developing a suitable WHS policy that aligns with organisational needs, and involving stakeholders in policy development and agreement. Finally, you'll document and communicate the WHS policy to relevant individuals and parties.
Develop and implement a WHS plan
This topic involves the development and implementation of a Workplace Health and Safety (WHS) plan. You'll communicate the plan's requirements to relevant parties, collaborate with them to create an appropriate WHS plan, and facilitate participation and consultation during its development. Additionally, you'll communicate the plan's implementation requirements and support individuals and parties in executing it, ensuring that policies, procedures, processes, and systems align with the WHS plan within your job role.
Measure and evaluate WHS performance
This topic focuses on measuring and evaluating Workplace Health and Safety (WHS) performance. It involves communicating the measurement and evaluation requirements of the WHS plan to relevant parties, facilitating their participation and consultation in this process. Additionally, you'll assess policies, procedures, systems, and processes within your job role to ensure they support the implementation of the WHS plan effectively.
Review and improve the WHSMS
This topic covers the process of reviewing and improving the Workplace Health and Safety Management System (WHSMS). It involves communicating the review and improvement requirements to relevant individuals and parties, facilitating their participation and consultation in this process. You will also document the outcomes of the review and suggest improvements, which should be submitted to management for consideration.
BSBWHS605 – Develop, implement and maintain WHS Management System
About Lesson

Record keeping in the context of Work Health and Safety (WHS), privacy, and other relevant legislation in Australia is governed by a range of requirements designed to ensure transparency, accountability, and the protection of individual rights. Effective record-keeping practices are essential for demonstrating compliance with these laws, managing risks, and facilitating continuous improvement in WHS practices. Here’s an outline of the key requirements related to WHS, privacy, and other relevant legislation:

WHS Record Keeping Requirements

Under the model Work Health and Safety (WHS) Act and corresponding regulations implemented in most Australian jurisdictions, organisations are required to maintain records that demonstrate compliance with their WHS obligations. Key WHS record-keeping requirements include:

  1. Incident and Injury Records:
    • Details of workplace incidents, injuries, illnesses, and near misses, including investigations, outcomes, and actions taken.
  2. Risk Management Documentation:
    • Records of hazard identifications, risk assessments, and control measures put in place to mitigate risks.
  3. Training and Competency Records:
    • Records of WHS training provided to workers, including induction training, ongoing training, and competency assessments.
  4. Consultation Records:
    • Documentation of consultations with workers and health and safety representatives (HSRs) on WHS matters.
  5. Maintenance and Inspection Records:
    • Details of equipment checks, maintenance activities, and safety inspections.
  6. Health Monitoring Records:
    • Where required, records of health monitoring of workers exposed to certain hazards.

Privacy Legislation Requirements

The Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs) set out requirements for the handling, storage, and disposal of personal information. In the context of WHS record keeping, this involves:

  1. Consent and Notification:
    • Informing individuals about the collection of their personal information and the purposes for which it is collected.
  2. Data Security:
    • Implementing reasonable security measures to protect personal information from unauthorized access, modification, or disclosure.
  3. Access and Correction:
    • Allowing individuals to access their personal information and correct it if necessary.

Other Relevant Legislation

Depending on the industry and nature of work, additional record-keeping requirements may apply under other legislation, such as:

  • Electrical Safety Records:
    • Specific industries might have regulations around the maintenance and testing of electrical equipment, requiring detailed records.
  • Hazardous Chemicals and Dangerous Goods:
    • Records related to the storage, handling, and disposal of hazardous chemicals and dangerous goods, including Safety Data Sheets (SDS) and risk assessments.
  • Public Health Regulations:
    • In certain sectors like food service, healthcare, and education, additional record-keeping may be required for public health and safety reasons.

General Principles for Compliance-Oriented Record Keeping

  • Retention Periods:
    • Various laws dictate minimum retention periods for different types of records. It’s important to be aware of and comply with these requirements.
  • Accessibility and Retrieval:
    • Records should be stored in a manner that allows for prompt and efficient retrieval, especially in the event of an audit or investigation.
  • Confidentiality:
    • Sensitive information, particularly personal and health information, must be kept confidential and only accessed by authorized personnel.
  • Disposal:
    • Secure disposal methods should be used for records that are no longer required to be kept under law, ensuring that confidentiality is maintained even in disposal.

Organisations should regularly review their record-keeping practices to ensure ongoing compliance with Australian standards and laws, adapting their practices as legislation and operational requirements evolve.